Privacy Policy

Understanding How We Handle Your Information

At Oxcredo Consulting, we are committed to protecting your privacy and handling your personal information responsibly and securely. This notice explains the types of personal data we might collect, how we obtain it, why we need it, who we might share it with, how we keep it safe, and your rights regarding this information.

What Information About You We May Collect

"Personal information" refers to any details that could directly or indirectly identify you. This could be as straightforward as your name or more complex, like an online identifier or employee number.

Depending on our relationship with you (e.g., as an employee, client contact, or website visitor), we may collect and process the following categories of information:

• Identification Details: This includes your name, and potentially employee-specific identifiers.
• Employment-Related Data: If you are an employee, this might include your start date, working hours, job role, and salary details.
• Skills and Qualifications: Details of your professional qualifications and skills.
• Visual Records: Photographs, for instance, for internal identification purposes.

How We Obtain and Utilise Your Personal Data

Oxcredo Consulting uses your personal data for various legitimate business purposes, including:

• Recruitment
• Compensation and Benefits
• Equality and Diversity Monitoring

Who Might We Share Your Information With?

In the course of our business operations, we may need to share your personal information with carefully selected third parties, including:

• Financial Institutions: For salary processing and other financial transactions.
• Legal and Regulatory Bodies: Such as law enforcement agencies and courts, when legally required.
• Professional References: With current, past, or prospective employers, subject to your consent where necessary.
• Business Partners and Advisors: Including other professional consultants and advisors who assist us in our work.
• Service Providers: Such as IT support, payroll processors, and other vendors who provide essential services.
• Security Services: For the safety and security of our premises and personnel.
• Media Outlets: In limited circumstances, such as for public relations purposes, with your explicit consent.

The Legal Grounds We Rely On for Using Your Information

Under data protection laws, we are required to have a valid legal basis for processing your personal information. These bases may include:

• Contractual Necessity: Where processing is necessary for the performance of a contract with you.
• Legal Obligation: Where we are required by law to process your information.
• Protection of Vital Interests: In rare cases where processing is necessary to protect someone's life.
• Legitimate Interests: Where we have a genuine and lawful reason to process your information, provided your rights and interests do not override these.

Keeping Your Personal Information Secure

The security of your personal information is paramount to us. We employ robust security measures to store your data securely, limiting access to only those individuals who have a legitimate need to view it. All individuals with access are bound by confidentiality obligations to ensure your information is protected.

We will only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, or as required by law. In certain situations, we may need to keep data for longer periods to establish, exercise, or defend against legal claims.

Your Rights Regarding Your Personal Data

Data protection laws grant you several rights concerning your personal information:

• Right to Access: You have the right to request copies of the personal information we hold about you.
• Right to Correction: You can ask us to correct any information you believe is inaccurate or incomplete.
• Right to Erasure (the "right to be forgotten"): In certain circumstances, you can request that we delete your personal information.
• Right to Restrict Processing: You have the right to ask us to limit how we use your personal information in specific situations.
• Right to Object to Processing: You can object to the processing of your personal information in certain circumstances.
• Right to Data Portability: You have the right to ask us to transfer the personal information you provided to another organization or directly to you, in a structured, commonly used, and machine-readable format, in certain situations.

Exercising these rights is free of charge. If you make a request, we will aim to respond to you within one month.

To exercise any of these rights, please contact us.

How to Raise Concerns

If you have any concerns about how we handle your personal information, we encourage you to contact us.

We are committed to ensuring your personal information is treated with respect and in accordance with data protection laws.